Microsoft FTEs supervising direct contractors should be aware of the following procedures:
- An authority to work (ATW) is required to ensure the safety of Microsoft staff, vendors, contractors and visitors who potentially could be exposed to OHS hazards. The ATW system is a formalized process to control work and access to identified areas, designed to prevent incidents in the workplace.
- Requests must be sent to Global OHS with the Method Statement and Risk Assessment for the works that will be reviewed and uploaded by the OHS team. This process authorizes work only after safe procedures have been defined and all foreseeable hazards have been considered.
- This applies to all persons performing activities on behalf of Microsoft or any supplier company, including contractors and any third parties on Microsoft premises. The Facilities Management (FM) provider will follow an independent process for its external staff and manage the isolation of hazardous energy, dust, and hot works.
Local health and safety programs
Microsoft Ireland is compliant with ISO45001 Occupational Health & Safety Management System, which allows us to demonstrate health and safety performance by controlling OHS risks consistent with our policies and objectives.
Microsoft Ireland is also a member of the NISO, a voluntary body dedicated to the promotion of health and safety in Irish workplaces.
Section 20 of the Safety, Health, and Welfare at Work Act 2005 requires that an organization produce a written programme to safeguard:
The safety and health of other people who might be at the workplace, including customers, visitors, and members of the public
The Microsoft OHS Management System program states how we ensure safety and health at all our facilities in compliance with global and local laws and standards.
The Safety, Health, and Welfare at Work Act 2005 also requires employers to identify hazards and perform risk assessments. We conform to these guidelines by performing site risk assessments, which detail the main hazards associated with a workplace, consequences presented from the hazards that exist, and risk reduction measures implemented to reduce the likelihood of risk.
Planning external events
When arranging an external event supported by Microsoft, employees must ensure that the event is risk-assessed and has the appropriate insurance clearance.
Please email Global OHS with the following information:
Safety Committee
The Safety Committee is a group of employee volunteers who work to improve health and safety in our workplace, creating a balance between our work and our work environment. The primary functions are:
The Safety Committee is typically composed of managers and employees. Team members interested in joining the committee can contact Global OHS for more information.
Log in to learn more about Safety Committee meetings in Microsoft Ireland.
